Editing a glossary

Complexity: Beginner Data Requirement: Installed with software Data Path: C:\Program Files\ArcGIS\Desktop10.0\TemplateData

The glossary surround element uses the graphic table element to input a list of relevant non-English terms used within a map sheet. When necessary, the glossary is updated based on the current sheet's terms.

Note:

You must first unzip the map product's product library you plan to use. Navigate to C:\Program Files\ESRIDefenseMapping\Desktop10.0\VMap1Jog\Product Library. The standard Defense Mapping installation creates this directory.

Inserting a glossary from the element library

The glossary is an element in the database element library. You can insert the glossary and edit it once it has been inserted in the map layout.

Steps:

1. Start ArcMap.
2. If necessary, load data in the map.
3. If necessary, on the main menu, click View > Layout View.
4. On the main menu, click Insert > Database Element.

   The Database Element Library dialog box appears.

   
5. Click Browse.

   The Select Workspace dialog box appears.

6. Browse to a product library in the following location: C:\Program Files\ESRIDefenseMapping\Desktop10.0\VMap1JOG\Product Library.
7. Click the product library database.
8. Click Select.

   The Database Element Library dialog box appears.

   Note:

   The Glossary surround element is located under the solution name (Defense), product name (ICM, TLM, or JOG), and category name (Glossary).

9. Click the plus sign (+) next to Defense in the Element Library to expand the solution name tree.
10. Click the plus sign (+) next to the product in the Element Library to expand the product name tree.
11. Click the plus sign (+) next to Glossary in the Element Library to expand the category name tree.
12. Click Glossary.
13. Click Insert.

    The glossary is added to the map layout.

14. Click Cancel.

Editing the glossary

Once the glossary has been inserted in the map layout, it can be updated with the non-English terms you want to add. In this part of the workflow, you are going to add terms to the glossary.

Note:

You must make sure the non-English terms are added alphabetically.

Steps:

1. Right-click the glossary surround element and click Properties.

   The Glossary Properties dialog box appears.

   
2. Click the Table Format tab.
3. Click Table Design.

   The Interactive Table Design dialog box appears.

   
4. In the Table Layout area, click cell 2A.
5. In the Elements pane, click the plus sign (+) to expand the cell tree.
6. In the Elements pane, right-click TextElement and click Properties.

   The Properties dialog box appears.

   
7. Click the Text tab.
8. Type the correct non-English term in the Text box.
9. Click OK.

   The Interactive Table Design dialog box appears.

10. Repeat steps 4–9 for all non-English terms from cell 3A to 5A.
11. Repeat steps 4–9 for all English terms from cell 2C to 5C.
12. Click OK.

    The Glossary Properties dialog box appears.

13. Click OK.

    The glossary is now updated.

Adding rows to the glossary

To add more terms to the glossary, rows need to be added to the table. In this part of the workflow, you are going to append rows to the bottom of the graphic table element.

Steps:

1. Right-click in the Table Layout area of the Interactive Table Design dialog box, then click Add > Rows.

   The Add Rows dialog box appears.

   
2. Double-click the text in the Count text box and type the number of rows you want to add.
3. Click OK.

Rows are added to the glossary.

Adding non-English terms to the glossary

Now that rows have been added to the table, the non-English terms can be added to the glossary.

Steps:

1. Click to select all the added rows.
2. Right-click in one of the selected cells and click Properties.

   The Properties dialog box appears.

   
3. Click the Border tab.

   The Border tab appears.

   
4. In the Presets area, click the symbol for None.
5. Click OK.

   The Interactive Table Design dialog box appears.

6. In the Table Layout Area, click to select cell 6A in the table.
7. In the Elements pane, right-click cell 6, A, then click Add Element > Text.

   The New text element dialog box appears.

   
8. Type the correct non-English term in the Text box.
9. Click the symbol to align the text left .
10. Click Change Symbol.

    The Symbol Selector dialog box appears.

11. Click the font drop-down arrow and choose the font you want to use.
12. Click the Size drop-down arrow and choose an appropriate size for the font.
13. Click OK.

    The New text element dialog box appears.

14. Click the Alignment tab.

    The Alignment tab appears.

    
15. Click the Horizontal drop-down arrow and choose Left.
16. Click the Margins tab.
17. Double-click the text in the Bottom text box and type 3.0.
18. Click OK.

    The Interactive Table Design dialog box appears.

19. Repeat steps 6–18 for the remaining non-English terms.

Adding English terms to the glossary

Now that the non-English terms have been added, you can add the English terms that represent the translations. In this part of the workflow, you are going to add the English terms to the glossary.

Steps:

1. In the Table Layout Area, click to select cell 6C in the table.
2. In the Elements pane, right-click cell 6, C, then click Add Element > Text.

   The New text element dialog box appears.

   
3. Type the correct English term in the Text box.
4. Click the symbol to align the text right .
5. Click Change Symbol.

   The Symbol Selector dialog box appears.

6. Click the font drop-down arrow and choose the font you want to use.
7. Click the Size drop-down arrow and choose the appropriate size for the font.
8. Click OK.

   The New text element dialog box appears.

9. Click the Alignment tab.
10. Click the Horizontal drop-down arrow and choose Right.
11. Click the Margins tab.
12. Double-click the text in the Bottom text box and type 4.0.
13. Click OK.

    The Interactive Table Design dialog box appears.

14. Repeat steps 1–13 for the remaining English terms.

Adding dot spacing to the glossary

The table can be formatted to add leading lines between the non-English terms and the English terms.

Steps:

1. In the Table Layout area, click cell 6B in the table.
2. In the Elements pane, right-click cell 6, B, then click Add Element > Line.

   The New line element dialog box appears.

   
3. Click Change Symbol.

   The Symbol Selector dialog box appears.

4. Scroll down and click the symbol for Dashed with 1 Dot.
5. Click Edit Symbol.

   The Symbol Property Editor dialog box appears.

6. Click the dashed line in the Layers window.
7. Click the Delete button .
8. Click the Units drop-down arrow and choose Points if necessary.
9. Click or type 1.25 in the Width text box.
10. Click the Template tab.
11. Click and slide the light gray square to create a gap of one white square.
12. Click or type 1 in the Interval text box.
13. Click OK.

    The Symbol Selector dialog box appears.

14. Click OK.

    The New line element dialog box appears.

15. Click the Flex Margins tab.
16. Check the Left check box.
17. Click the Cell drop-down arrows and set the cell to 6, B.
18. Click the Position drop-down arrow and choose Right.
19. Check the Right check box.
20. Click the Cell drop-down arrows and set the cell to 6, B.
21. Click the Position drop-down arrow and choose Left.
22. Click the Margins tab.
23. Double-click the text in both the Left and Right text boxes and type 1.0.
24. Click the Alignment tab.
25. Click the Vertical drop-down arrow and choose Bottom.
26. Click OK.

    The Interactive Table Design dialog box appears.

27. Click OK.

    The Table Properties dialog box appears.

28. Click OK.
29. Repeat steps 1–28 for the remaining dot spacing.

The glossary is now updated.